The client faced several problems in this area – problems that delayed the settlements and required meticulous archiving. First of all, the employees sent on business trips often took a couple of days before delivering their expenses to the client. Then, the receipts were printed by different providers on differently sized pieces of paper. Finally, after inputting them to the system and issuing reimbursements, once archived, finding the receipts when needed proved time-consuming. To solve all of those issues at once, we created the Receipt Manager.

The UX/UI design of the app made it intuitive and easy to account for all expenses taken during the business trip. To receive reimbursements, the employee first needs to log into the panel and select their company – the one that sent them on the trip. Then, after choosing the credit card they used on the trip, the employee can take photos of all appropriate receipts they acquired during the trip and send them to the accounting. All the information, including photos, are sent directly to the accountants’ mailbox – photos are also equipped with detailed ID that make the reimbursements easier.

When the need arises to find the submitted info again, it’s incredibly easy – all photos and data can be accessed through the admin panel in the app.

Our client, the accounting company, saw decrease in document turnover between the employees and employers. Since all proof was sent directly to them, they could issue reimbursements within a much shortened period of time – and receiving paper versions of all documents became a secondary problem. The money is sent in an even more timely manner, which is a significant plus for all parties involved. Then, once the documents are received in paper form, once they are stored and archived – there is no more need to take them out in the future. Everything is safely deposited in the app’s admin panel.